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Mahtomedi Public Schools
Comments to the School Board

Current Mahtomedi School Board Meeting Format: In-Person
 

Click here or go to bit.ly/832commentstotheboard to complete the 
Mahtomedi Schools Comments to the School Board form


Welcome
The Mahtomedi School Board welcomes input from community members, including letters, emails, and phone calls.  For those who prefer to address the School Board directly, the School Board typically sets aside time for Comments to the School Board at regular School Board meetings, but not at study sessions or special meetings.  Time for Comments to the School Board at regular School Board meetings is not a requirement of the law; it is something the School Board chooses to provide.  The School Board would like to provide the community with some general information about Comments to the School Board, including the purpose, the procedures that apply, and prohibited conduct. 


Purpose
The purpose of Comments to the School Board is to give community members an opportunity to provide input directly to the School Board about issues that fall within the School Board’s authority.  To fulfill this purpose, comments must be directed to the School Board.  Comments to the School Board is not a time for citizens to speak to the community or to the audience.  For this reason, Comments to the School Board will not be recorded or live streamed. 

Written Request to Speak
Individuals who want to speak during Comments to the School Board must submit a written request to speak before 3:00 p.m. on the day of the School Board meeting.  Requests must be submitted via the Comment to the School Board Google Form. This electronic form will also be available at the meeting and speakers will be recognized as time allows.

  • The electronic form includes:  (1) the individual’s name, (2) the individual’s home address, (3) whether the individual has a child attending school in the District, (4) whether the individual is employed by the District, (5) whether the individual is a student in the District, (6) whether the individual is a resident to Mahtomedi Public Schools and (7) the item on the agenda to which the comments pertain and the comments to share with the School Board. 
  • In the event that more individuals submit a written request to speak than time allows, the School Board will give first priority to individuals who reside in the District, have a child attending school in the District, or are employed by the District.

 
Number of Speakers and Time Limits

Approximately 20  individuals will be scheduled to speak at Comments to the School Board at the August 26, 2021 meeting. Comments to the School Board will be held open for sixty (60) minutes.  This time limit is necessary in order to ensure that the School Board is able to conduct its business during the meeting in an orderly, efficient, and timely fashion.  Each speaker is permitted to speak for up to three (3) minutes in total. Beginning with the September 23, 2021 meeting, the Board will provide up to 30 minutes for Comments to the School Board.  Any person who does not get a chance to speak is encouraged to submit written comments to the School Board.  Email addresses for School Board members are listed on the District’s website. 

Speakers Must Be Recognized.  The School Board Chair will call speakers to the microphone and will recognize one speaker at a time.  Only those individuals who have been recognized by the School Board Chair will be allowed to speak during Comments to the School Board.  The School Board Chair will rule out of order individuals who have not been recognized.

Cumulative Presentations
Speakers are encouraged to avoid repeating comments that other speakers have made.  Redundant presentations are not helpful and can deprive other individuals of the opportunity to speak during Comments to the School Board. 

Prohibited Conduct
The following conduct is prohibited during a public School Board meeting, including during Comments to the School Board:

  • Speakers may not discuss or disclose any private educational data on any current or former student as defined in Minnesota Statutes section 13.32.  As a result, speakers may not identify any current or former student during Comments to the School Board.  The only exception is that a parent who is speaking may choose to discuss private educational data on his or her own child. 
  • Speakers may not make allegations, charges, or complaints against any student or employee.  If a person wishes to make an allegation or to file a charge or complaint against a student or employee, the person should make the allegation, charge, or complaint to the Superintendent in writing or in a private meeting, or to the individual designated in District policy to receive the allegation, charge, or complaint. 
  • Speakers may not make comments or gestures that are threatening, profane, lewd, vulgar, obscene, harassing, or abusive.
  • Speakers may not make personal attacks against others, including, but not limited to, any student, parent, community member, employee, or School Board member.
  • Speakers may not make comments that would violate federal or state law, including laws protecting the privacy rights of an individual. 
  • Speakers may not make comments related to pending contract negotiations or to pending litigation to which the District is a party, including grievance proceedings. 
  • Speakers may not campaign for or against a political candidate during any part of a public school board meeting. 
  • Speakers may not promote or advertise products that are for sale or purchase unless the Board has invited the speaker to present on the product as an agenda item. Members of the public may not engage in conduct that materially and substantially disrupts any part of a School Board meeting, or that otherwise impedes the School Board’s ability to conduct its business in an orderly and efficient fashion.  The following are examples of conduct that is materially and substantially disruptive or that otherwise impedes the School Board’s ability to conduct its business in an orderly and efficient fashion: 
    • Making comments that incite violence;
    • Making comments that reasonably instill fear;
    • Interrupting a speaker who has been recognized by the School Board Chair;
    • Making comments from the audience when the person making comments has not been recognized by the School Board Chair;
    • Interrupting the School Board Chair or any other School Board member or school official who is speaking;
    • Holding up a sign or displaying a banner, regardless of the content of the sign or banner;
    • Clapping, cheering, booing, vocalizing approval, or vocalizing disapproval for a speaker during the speaker’s presentation, unless a School Board member or school official is presenting an award to a person or is describing an honor or award that a person received;
    • Addressing the audience rather than the School Board;
    • Bringing a weapon into the meeting room or onto school property, except as allowed under Minnesota law;
    • Violating room capacity requirements; and
    • Violating any law or District policy. 


Violations.  If a speaker violates any of the established procedures or engages in any prohibited conduct, the Board Chair will rule the speaker out of order. 

  • If the speaker is presenting to the School Board, the Board Chair may require the speaker to immediately end his or her presentation. 
  • If repeated disruptions occur during Comments to the School Board, the School Board Chair may call a recess and order that the room be cleared until the meeting resumes. 
  • If repeated disruptions occur, any School Board member may make a motion to immediately end Comments to the School Board.  If the motion passes, citizens may use alternative avenues of communication to share their views with the School Board, including written communications.


Superintendent Response After Comments to the School Board 
Following Comments to the School Board, the School Board Chair may ask the Superintendent or a designee to respond or provide clarifying information to the School Board.  

 


Our Mission

The mission of the Mahtomedi School District, the unified community of courageous hearts and curious minds dedicated to inspiring personal excellence, is to ensure that each student is a bold agent of learning who successfully pursues their passions while advancing the greater good, through a vital system distinguished by:

  • environments that inspire curiosity
  • an inclusive learning community
  • an array of exceptional learning experiences
  • teaching and learning that imparts a global view
  • culture of empathy that empowers the whole person
 









 
 
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